Logistic Support Administrator

• Location: Weybridge Campus
• Working hours: 8:00 to 16:00, flexibility for operational start/ finish time and occasional Saturday where authorised.
• Rate: £13.50 per hour, temporary agency assignment
• Duration: 12 months with a possibility of an extension
• Start date: asap, subject to clearance timelines

Role purpose:

To provide reliable day-to-day administration and coordination of the Weybridge Campus Vehicle Delivery Management System (VDMS), the pool vehicles and the management information, meetings and records required by the Weybridge Logistics Manager.

The post-holder will help maintain business as usual while construction is being undertaken. They will be a visible, responsive point of contact who protects audit trails, improves data quality, keeps actions moving and escalates decisions that sit outside delegated authority.

Key accountabilities:

VDMS administrator - monitor the live schedule and cancellations, no-shows of vehicles; administer the booking system; prepare daily schedules.

Pool Vehicle Coordinator - maintain vehicle registers for the pool fleet; coordinate bookings, administer vehicle servicing and driver eligibility.

Administrative support to the Weybridge Logistics Manager - manage meetings, maintain controlled documents and correspondence. Provide responsive general administration and continuity cover across the Logistics Manager's priorities.

Essential Skills:

• Experience administering a digital operational system, coordinating a fleet / transport process or performing an equivalent controlled administration role; strong recordkeeping and customer support experience
• Confident use of Microsoft 365, particularly Outlook, Word, Excel, Teams and SharePoint; able to maintain registers, analyse data and produce accurate reports.
• Understanding of controlled workflows, authorisation, escalation, audit trails, confidentiality and the importance of accurate actual-time and exception data.
• Able to organise meetings, produce concise minutes, maintain actions and controlled documents, coordinate competing deadlines and follow issues through to closure.
• Able to work across the Weybridge Campus and undertake vehicle walk-round checks in normal site conditions.
• Clear written and verbal communication skills

Security Clearance:

This role is subject to successful BPSS (Baseline Personnel Security Standard) clearance, which includes a Basic DBS check.

How to apply

Call PTL Logistic Services on 0203 031 2766, or email your CV to apply.

PTL Logistic Services Ltd is operating as an employment business for this vacancy. As an Equal Opportunities employer, PTL guarantees all applicants equal treatment throughout the application and selection process.

Full UK driving licence would be an advantage